These tips will help you to organise a successful conference.
Theme
A good conference must have a theme. Decide what your message will be, who your speakers are and what you would like attendees to remember. The best themes will evoke an emotional response and inspire discussion, while also promoting your brand. Also required are a logo, social media hashtags, and brochures.
Bring your team together
It would be impossible for you to organise a conference by yourself. You will need a team around you with different responsibilities in planning, promotion, and negotiation. Consider hiring a professional firm to help you out if you do not have the necessary expertise.
Budget
You will still need to create a budget, whether you receive sponsor support or not. You will need to keep records of where the money comes from and how it is spent. Budgets are also necessary to determine the price of participation. For information on Meeting Rooms Exeter, visit Nettl, suppliers of Meeting Rooms Exeter.
Select a date
When is the best time to hold your event? Remember that it will take between six months and a year to organise a large event. It is now time to determine the length of your event. You should try to avoid choosing a date which clashes with major events taking place in the region, as this can increase accommodation and transportation costs. Avoid peak holiday times during the summer and winter. Also, avoid scheduling a conference on a weekend.
The Venue
Once you have a confirmed date, you can concentrate on choosing the perfect venue. Here are a few options:
University – Universities are often selected for smaller academic conferences and offer good value.
Hotels – Many hotels have a combination of conference facilities, accommodation and catering. This makes them an extremely popular choice.
Independent – These venues can also host conferences, but they don’t usually offer accommodation. They often specialise in specific types of events.
